Although creating fancy new material in Docs, Sheets, or Slides isn’t particularly difficult, sometimes using a formatted template is a great way to aid in creativity. Until recently, Google Docs, Slide, or Sheets haven’t really featured templates for development. Now though, with an interface refresh, Google also released a templates gallery for “Google Office.”
Now, templates aren’t anything new in the suite, since the old template gallery still exists (and see my discussion here). But the way that Google is showcasing these new templates makes me believe the old gallery is on its way out.
A quality production
Don’t worry about the quality or number of the templates either, especially if you’re using one as a springboard for your project.
And if you need quick access to a new template while you’re in your current file, simply click File > New > From template in the drop down box.
Google Apps for Work users can share their old templates
Simple enterprise level security is one benefit of using Google Apps for Work. Enterprise level security means you’ll have to tweak some functions to enable users inside and out of your organization to share templates from the old templates gallery. Check out this how-to for support, but here’s a quick rundown of the steps to enable sharing:
- Sign in to the Google Admin console.
- Click Apps > Google Apps > Drive > Sharing settings.
- Select Users can share documents outside this organization.
- Click Save Changes.
If you want less sharing, such as view and use templates, simply select Let users receive documents from outside this organization. Personally, I’m a big fan of open sharing for documents, but you need to establish a written policy on the acceptable documents to share. I would also recommend setting up a “Templates” folder to share, if that’s the direction you’re moving.
Create new documents
It’s “onward and upward” in your document creation efforts. Using Google’s new templates will help you get those juices flowing. (As if I didn’t have enough cliches in these two concluding sentences.) Finally, if you’re a California-practicing attorney, don’t forget about the California specific pleading templates available for Google Docs. These are formatted for perfection and your use.