I’m sure your law practice is similar to mine, where your email accounts seem as plentiful as clients. I have a work address, a personal address, a listserve address, a “burner” address I give to the Nigerian email scammers, and even that old holdout from college I can’t seem to lose in spite of the fact those days are distant memories.

Though I prefer to manage my multiple addresses using one Google account, I could just as easily set up various accounts to synchronize. The process to synchronize Android and my email data takes a matter of seconds.

On your Android phone or tablet you use the “Accounts & Sync” menu (click Menu > Settings > Accounts &  sync) to manage the synchronization of your data.

The first thing you’ll do is decide what type of account you want to sync. Click ADD ACCOUNT to bring up a list of account options. If you’re using a non-Google email, you’re going to choose “Email” from the list. Tthese accounts sync with POP3, IMAP, or Exchange settings. If your company uses an Exchange server, you may select “Corporate.”

Adding your account is simply a matter of entering the information on the screen, and allowing the Android device to populate the information. Check with your company’s IT department, or your web host for the necessary settings. This may take awhile depending on the connection and amount of information. Note: if yo’re using a Google Apps account (business or personal), you only need to enter your Google account information and Android will automatically sync with your Google account. Check out this post on using multiple Google accounts.

Once your information is in, you can sit back and receive notifications for all associated events. If you need to turn on or off some of the synchronized elements, simply choose the account from the list of accounts, then uncheck the box next to the data sync.

In the picture above, I didn’t want to sync this Google account’s calendar, browser, or contacts. If you deselect all of the boxes the account will register with the Android device, but not sync the information. This is helpful if you want to allow someone else, such as your significant other, access to your Google Play account, but not have them reading your email. Obviously this requires that your significant other be very, very, very naive when it comes to changing the settings a lot of trust.

Note: the settings on Android 2.x and 3.x are slightly different, but not so much as to warrant two explanations.

Jeff Taylor

I'm just an ordinary guy living an extraordinary life. I'm also an attorney and I blog about Android for lawyers. You can follow me on Twitter, LinkedIn, YouTube, or Google+.


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